![]() ![]() In other words, the letter is left justified. Let me take a guess. You’re looking at a typed letter with 1-inch margins. It’s single spaced. There’s double spacing between paragraphs and introductory lines at the beginning of the letter (like the date and subject). There’s no indentation to mark the beginning of a paragraph. You can find plenty of examples on the Internet. Try to remember the last business letter you saw written in English. You see, the two types of letters have the following differences: Formatsīusiness letters have a specific format whereas personal letters don’t have to follow any format at all. Well, it’s because business letters are not the same as personal letters. So, why do I continue to put the word “business” before the word “letter?” The Different English in Personal Letters and Business Letters So, dear reader, let’s find out how you craft that all-important business letter. Just the fact that you took the time to write and send a business letter instead of typing a short note and pressing click shows the reader that you care.īut, the power of business letters goes beyond the effort.Īccording to Brian Garner in his article, “The Well-Crafted Letter Still Gets the Job Done,” you can use the tone of the letter to change the feelings of the person you are writing to. You wouldn’t want to imagine your most important client saying, “oops, I must have deleted that email.” That could mean the difference between a great sale and lost hours of hard work.Įnvelopes with the addresses of both the letter’s receiver and the sender don’t disappear and aren’t overlooked. An important email could appear in your junk mail instead of your inbox. It’s easy to miss or forget about an email. It’s easy to delete an email or even overlook it. Įmails often end up missing, deleted or placed in the wrong digital folder. Business letters put something tangible (something readers can touch) in the reader’s hands. These executives use business letters to relay important information about issues such as organizational changes or policy shifts.Ģ. Business letters establish a voice of authority.Īs Miguel Francisco Ruiz Garrido states in his book, “English Communication for International Business I,” executives prefer to relay information using written documentation as opposed to other communication forms. (Download) The Importance of Business Lettersġ. This blog post is available as a convenient and portable PDF that youĬlick here to get a copy. That’s because business letters achieve three outcomes that emails and text messages just can’t deliver. However, even in our high-tech world, business letters still have clout (power or influence). You might think that emails are the only messages we write to bosses, colleagues and clients these days. Take, for example, the importance of writing business letters. Febru3 Secrets to Writing Flawless English Letters for Business Purposes ![]()
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